Retail Theft Report and Video Evidence Checklist for Retailers

Complete and well-organized evidence can be critical when retail theft cases are referred to law enforcement for potential prosecution. This checklist helps retail asset protection and loss prevention teams review theft reports and video evidence before submitting a case, with a focus on information that may affect whether a case can move forward.

The checklist covers essential elements of a loss prevention officer report, witness and suspect information, surveillance video timestamps, still images, stolen merchandise details, recovered merchandise and prior trespass notices. It also provides guidance for preparing surveillance video, including labeling media, using accessible file formats and consistently naming video files.

The checklist is intended to be used alongside the more comprehensive Retail Store Theft Case Process guidance. Download the Retail Theft Report and Video Evidence Checklist to help ensure key case information and supporting evidence are addressed before contacting law enforcement.