Retail Records Custodian Certification for Theft Investigations

Retail theft investigations and criminal cases may require retailers to establish how supporting business records were created and maintained. This certification template allows a retailer's records custodian or other qualified person to authenticate records associated with an investigation or criminal case and identify the subject or defendant connected to those records.

The certification addresses whether the records are originals or duplicates, were created at or near the time of the recorded events by someone with knowledge, and were produced and maintained as part of the retailer's regularly conducted business activity. These details help establish the origin and reliability of retail records provided in support of an investigation or case.

The template also includes a sworn declaration and notary certification. Download the Retail Records Custodian Certification template for use when authenticating business records associated with retail theft investigations and criminal cases.